(May 14, 2008)

Position: Admissions Assistant/Coordinator of Guest Relations
Administrative Unit: Office of Admissions

Description: Reporting to the Associate Director, the Admissions Assistant/Coordinator of Guest Relations is responsible for detailed, accurate and timely entry of applications in the Admissions Office. This person deals directly with inquiries and applicants on Banner. Manage, organize, and maintain Admission files as directed and perform data entry as needed. Coordinate and maintain updates on admissions website, perform administrative duties as needed for office budget and assist in the hiring, selection and training of student employees. Assist in mailings and search fulfillment for three year terms. 

• Develop an understanding of the enrollment process at Christian Brothers University and actively participate in that process.
• Assist in the management of student employees and direct work flow.  Manage two direct report student employees.
• Become proficient on Banner.  Enter all new applications each week for Admissions.
• Serve as back up on generating weekly stat reports.  Coordinate spreadsheets as needed for Dean. 
• Assist in internal mailings and help to insure proper execution.
• Assist with inquiry mailings and search fulfillment mailings for a three year search cycle. 
• Coordinate all campus visit and guest relations.  This includes taking visit requests, scheduling faculty, staff and students for tours, getting visitor packets ready and sending confirmations to families in timely manner.   
• Maintain effective communication with the Departments of Financial Aid, Registrar, Information Technology and the Business Office.
• Serve as assistant website coordinator to make changes to admissions pages.  Become proficient with content management software. 
  Perform front desk operations as needed.  This may include answering phones, administrative help as needed for the Dean of Admissions. 
• Scan transcripts into Banner for applicants.  Assist in management of search downloads and banner web application. 
• Other duties as assigned by the Associate Director or Dean of Admissions.

This is a full time position with occasional evening and weekend hours.  Regular office hours are Monday through Friday from 8:00am to 4:30pm. 

For consideration, please send resume and cover letter to hrjobs@cbu.edu.

(May 14, 2008)